Construction Site Administrative Assistant

Location: San Jose, California, United States
Education: 2 Year College
Experience: 2 Years

Posted on November 30, 2018


Well-established public work contractor in Santa Clara county is currently seeking a qualified and highly motivated candidate to fill the role of an office administrative assistant on a full-time basis.


Job Description:

Plan and schedule appointments, events and deliveries

Greet customers and vendors

Provide administrative support to the project manager

Provide support to the human resources and payroll department including but not limited to:

  • onboarding of new workers, layoffs, terminations, submit Business Card requests, daily input of attendance and time management for each worker. Sort and distribute payroll checks.
  • provide support for benefit enrollments and terminations
  • help with union dispatches and remittance

provide support to the accounting department. File invoices, get approval for payments for invoices and mail payments

Ordering material, scheduling deliveries and dispatching drivers

Provide support with document filing, submittals, RFIs, construction drawings, subcontracts, permits for the projects



Minimum 2 years of experience as administrator in a construction company.

High School diploma, some college preferred.

Ability to multi-task, work in a fast pace environment.

Detail-oriented with strong organizational skills.

Excellent verbal and written communication skills.

Must be comfortable in using computer and software such as Microsoft Office.

Valid drivers license and clear driving record required.

Experience with Quickbooks is a plus.

The above statements are not intended to be a complete list of all responsibilities. Duties may be added or changed as deemed appropriate by management at any time.

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, creed, color, national origin, sexual orientation, age, sex, predisposing genetic characteristics, marital status, domestic violence victim status, disability or military status.